Notice of the 2025 Annual General Meeting
Notice of the Annual General Meeting of the Australian Property Institute Ltd
Notice is hereby given that the 2025 Annual General Meeting of the Australian Property Institute Limited (ACN 608 309 128) will be held at Hilton Sydney, Level 1, Room 6, 488 George Street, Sydney, NSW 2000 and via LUMI Global Conference Services on Monday 26 May 2025 at 4 pm AEST.
If you wish to appoint a proxy to attend the AGM on your behalf, please complete and return a Proxy Voting form which must be received by API before 4pm on 24 May 2025.
Voting for Directors
Voting will be conducted via the LUMI Global Conference Services platform. All voting-rights Members will be notified by email of login details and how to vote. Voting opens Thursday 8 May 2025 at 9am AEST and closes Monday 19 May 2025 at 3:59pm AEST.
Items of Business
The purpose of the AGM is to consider the following business:
1. Minutes of previous AGM
To adopt the Minutes of the Annual General Meeting held on Wednesday, 29 May 2024 at the Australian Property Institute Head Office, Level 3 – 60 York Street Sydney, NSW 2000 and via LUMI Global Conference Services.
The minutes of the 2024 Annual General Meeting will be made available on the website at AGM Hub.
2. API Reports
To receive and consider the:
(a) Annual Report in respect of API Ltd and its controlled entities;
(b) Auditor’s Report; and
(c) Financial Report
for the 12-month period ended 31 December 2024.
Australian Property Institute Limited’s Annual Report will be published on the website at www.api.org.au/annual-reports.
3. Election of Directors
To announce the results of the election of Directors.
Voting Methodology
As there are more nominations than vacant positions to be filled for this year’s director nominations, the election is to be conducted in accordance with clause 9.3 of API’s Constitution. Meaning, the election is to be held via a ballot (electronically).
The nominee/s who receives the highest number of votes will be elected to fill the vacant position. Practically, this means it is a ‘first past the post’ method. If the nominee who is ranked highest by number of votes is subsequently disqualified by reason of clause 8.1, meaning their election will result in three directors residing in the same State, they will be excluded and replaced with the nominee who receives the next highest number of votes.
There is no need to re-conduct the ballot and exclude that person from the election. This same method will be applied until there is a nominee that is not excluded by clause 8.1. We confirm there is no preferential voting.
4. Other Eligible Business
To deal with any other business which is brought forward in conformity with Australian Property Institute Limited’s Constitution.
By order of the Board.
Meg Ronnfeldt
Company Secretary
Australian Property Institute Limited
Attachments
Posted on May 2, 2025
2025 AGM annual general meeting director voting motions voting Notice of AGM voting instructions
